Finding the right au pair requires knowing where to look, what to ask, and how to vet candidates properly. The process typically takes 2-4 months, so starting early is essential. Let's walk through the concrete steps to hire someone who'll be trusted with your family.
Know Your Au Pair Program Options
Au pairs come through two main channels: established agencies and independent placement services. Agencies (like AuPairCare, Cultural Care, or InterExchange in the US) charge $8,000–$15,000 annually and handle visa paperwork, training, and limited insurance. Independent placements through platforms cost less upfront ($1,500–$5,000) but shift more vetting responsibility to you.
Each option has trade-offs. Agencies provide legal compliance and backup childcare if your au pair leaves unexpectedly. Independent routes offer more flexibility in hiring and typically lower fees—but you'll manage everything from visas to contract terms yourself.
Define Your Family's Specific Needs
Before opening applications, write down exactly what you need:
- Age range: Most au pairs are 18–30; younger candidates may be less experienced, older ones might command higher wages ($195–$360 per week in the US).
- Language: Do you want native English speakers, or is ESL acceptable? Some families prioritize language learning for kids.
- Driving: Will your au pair need a license and car access? This significantly expands your candidate pool.
- Duration: Twelve-month commitments attract serious candidates; shorter terms (6 months) mean faster turnover.
- Special skills: Infant care, Montessori experience, swimming lessons, or musical training can justify higher pay.
Clear requirements filter out mismatches early and speed up your hiring timeline.
Use Multiple Sourcing Channels
Don't rely on a single platform. Cast a wide net:
- Au pair agencies: Submit family profiles and receive vetted candidate lists monthly.
- Online platforms: Websites like AuPairWorld, Care.com, and Greataupair let you search and message candidates directly.
- Local networks: Ask pediatricians, preschools, and neighbors—personal referrals often yield reliable au pairs.
- Social media groups: Join expat or au pair Facebook groups in your region; many candidates actively recruit there.
Most families narrow down 20–30 candidates to 3–5 finalists through this method.
Conduct Thorough Background Checks
This is non-negotiable. Before interviews, verify:
- References: Call or email at least two previous employers. Ask specifically about punctuality, trustworthiness around children, and how they handle conflict.
- Background checks: Require official police clearance from your au pair's home country. Most countries provide these for a small fee ($30–$80).
- Health screening: Request proof of vaccinations (especially relevant post-pandemic) and a clean TB test.
- Video interviews: Use Zoom to assess communication, personality fit, and how they discuss childcare philosophy.
Skipping these steps is how families end up with unreliable or unsafe childcare.
Clarify Contracts and Expectations
A written agreement prevents misunderstandings:
- Weekly hours: Most au pairs work 45 hours per week (10–12 hours daily, 4–5 days).
- Salary: Ranges from $195–$360 weekly in the US, depending on program and experience.
- Days off and vacation: Specify minimum days off per week and annual leave (typically 2 weeks).
- Room and board: Must be private, clean, with reasonable temperature control.
- Household responsibilities: Define which non-childcare tasks are included (meal prep, laundry, light cleaning).
- Emergency protocols: Outline rules for discipline, screen time, outings, and when to contact you.
If working with an agency, they provide templates. For independent placements, hire a lawyer familiar with au pair employment ($200–$400) to review contracts—a one-time cost worth the protection.
Trial Period and Transition
Start with a 4-week trial period where both parties can assess fit without long-term commitment. During this phase:
- Observe how your au pair interacts with your kids under stress.
- Check whether household routines run smoothly.
- Have candid conversations about what's working and what isn't.
Many families don't see the real picture until someone is actually in the home.
If you're comparing multiple au pair placement providers or want guidance tailored to your situation, Mercoly helps you explore trusted local and national agencies in one place, making the evaluation process faster.
Frequently Asked Questions
Q: How far in advance should I start recruiting? Start 3–4 months before your desired start date, since visa processing and background checks take time.
Q: What's the difference between an au pair and a nanny? Au pairs are cultural exchange visitors who live with your family, typically younger and less experienced, working 45 hours weekly; nannies are professional employees who may work full-time (50+ hours) and don't require live-in arrangements.
Q: Can I hire an au pair without going through an agency? Yes, but you'll assume all visa, legal, and tax compliance responsibilities—consult an immigration lawyer to ensure you follow employment laws in your state or country.
Ready to start your search? Begin by defining your family's needs, then explore multiple platforms simultaneously to build a strong candidate pool.