Moving internationally is one of the most complex logistics undertakings you'll face—combining customs regulations, shipping timelines, and multiple currencies into a single project. Most people underestimate how long it takes to coordinate everything: 8–12 weeks is the realistic minimum for a full overseas relocation. This guide walks you through the exact steps and checkpoints you need.
Start with a realistic timeline and budget
International moves typically cost $5,000–$15,000 for household goods to Western Europe or Canada, and $10,000–$25,000+ to Australia or Asia. Quotes depend heavily on volume (measured in cubic meters or weight), destination country, and whether you're using air freight (fast but expensive) or sea freight (slower, more economical). Begin by requesting detailed estimates from at least three movers and ask them to specify customs clearance fees, insurance, and any country-specific surcharges—these hidden costs often surprise customers.
Timeline-wise, lock in your moving company 6–8 weeks before your departure date. Many international movers require 4–6 weeks' notice for scheduling, and you'll need time to handle paperwork in parallel.
Inventory everything and understand what can't move
Create an itemized list of what you're shipping, including quantities, approximate values, and dimensions. Some items face strict restrictions:
- Electronics: voltage differences matter—a 110V appliance won't work in a 220V country without a converter. Many countries charge import duty on electronics.
- Alcohol & tobacco: most countries cap personal quantities; excess gets confiscated.
- Medications: prescription drugs require documentation and may be prohibited entirely in your destination.
- Hazardous materials: lithium batteries, paint, certain cosmetics, and gas canisters cannot fly or sail.
- Pets & plants: require health certificates, vaccinations, and often quarantine periods.
Your moving company will provide a prohibited items list specific to your destination. Review it carefully before packing.
Handle paperwork early—don't rush it
International moves require multiple documents, and processing times vary wildly by country:
- Passport & visas: obvious, but apply months in advance if you need a work visa.
- Import permits: some countries require advance approval for household goods; Brazil and Australia are notorious for this.
- Carnet (ATA Carnet): if you're moving items temporarily (like a car or musical instrument), this document simplifies re-export.
- Proof of residence: your new country often requires proof you have housing before you arrive.
- Customs declaration forms: your mover prepares these, but you must verify the accuracy of values and descriptions.
Start gathering documents the moment you decide to move. One delayed form can push back your entire shipment.
Choose your shipping method strategically
Sea freight (4–8 weeks transit, $3,000–$8,000) suits most household moves because it's affordable and accommodates larger volumes. Container consolidation (sharing space with other shipments) saves money but means less control over exact delivery dates.
Air freight (3–7 days transit, $8,000–$20,000+) works if you have a tight deadline, but the per-kilogram cost is punishing. Most people use air freight only for urgent documents or valuables.
Partial solutions like shipping your car separately, using freight-only services, or selling heavy furniture locally and repurchasing abroad sometimes beat moving everything.
Confirm insurance and liability limits
Standard moving insurance covers roughly 50–60¢ per kilogram of damaged items. A sofa worth $2,000 might only be insured for $500 under basic coverage. Purchase full-value insurance (typically 1–3% of your shipment's declared value) if you have high-value items like artwork, antiques, or electronics. Ask your mover exactly what "in transit" and "in storage" cover—some policies exclude damage during customs clearance.
Arrange arrival logistics
Coordinate customs clearance at your destination with enough lead time. Your mover handles paperwork, but you may need to arrange inspections, pay tariffs, or be present for delivery. Confirm delivery address details with your mover at least two weeks before arrival—a typo here costs days or extra fees.
Book temporary storage (typically $300–$800/month) if your new home isn't ready on delivery day.
Frequently Asked Questions
Q: How long does customs clearance typically take after my shipment arrives? A: Most countries clear household shipments within 1–5 business days if documentation is complete; however, random inspections can extend this to 2–4 weeks in high-scrutiny destinations like Australia or the UK.
Q: Do I need to be present when my shipment is delivered? A: Requirements vary by country and mover, but you should be present to verify item counts and document any damage before signing off—having photos and video of the unpacking protects you later.
Q: How do I find a trustworthy international mover without getting scammed? A: Check membership in the International Association of Moving Companies (FIDI) or regional equivalents, read recent reviews on independent platforms, and request at least three in-person or video quotes with written terms before committing.
Compare quotes from multiple trusted international movers on Mercoly and filter by destination, experience, and customer reviews to find the right fit for your move.