A successful international move requires planning across 8–12 weeks minimum, with major decisions made even earlier. Waiting until the last minute locks you into premium pricing, limited shipping options, and unnecessary stress. Here's the exact checklist that separates smooth relocations from chaotic ones.
Start 12 Weeks Out: Assessment & Research
Before contacting movers, document what you're taking. Walk through your home and list furniture, appliances, and boxes—or use your moving company's inventory worksheet. Take photos of valuable items for insurance purposes.
Research destination requirements simultaneously. Different countries have strict import rules on electrical appliances, food items, pets, and certain materials. A TV that works in North America may need voltage conversion in Europe. Your movers can guide you, but knowing restrictions upfront prevents rejected shipments and costly delays.
Get quotes from multiple international moving companies at this stage. Most provide free estimates based on weight or volume. Prices for a standard two-bedroom household typically range from $8,000–$18,000 for standard ocean freight to developed countries, though air freight or expedited services cost significantly more. Mercoly helps you compare and evaluate trusted international movers side-by-side, so you're not stuck making decisions based on a single quote.
10–8 Weeks Before: Lock in Your Mover & Schedule
Confirm your moving company once you've reviewed at least three detailed quotes. Request an in-home assessment if possible—some movers charge $150–$300 for this, but it prevents surprise costs later. Ensure your contract clearly states:
- Total cost (all-inclusive or itemized)
- Pickup and delivery dates (with acceptable windows)
- Insurance coverage and liability limits
- Cancellation policy
- Customs clearance responsibility
Book your international moving date early. During peak season (May–September), reputable movers book 8–10 weeks in advance. If you need to move between November and February, you'll have more flexibility but may pay less.
8–6 Weeks Before: Logistics & Documentation
Notify your current landlord or property manager of your moving date. Most rental agreements require 30–60 days notice.
Arrange your visa, work permit, or residency documentation for your destination country. This isn't your mover's job, but delays here delay your move. Immigration processing can take 4–12 weeks depending on the country.
Request quotes from utility companies at your new address—internet installation often has 2–4 week lead times in some countries, and booking early matters if you need connectivity immediately upon arrival.
Begin the customs declaration process. Your mover will provide forms, but you'll need:
- Passport copies
- Visa or residency proof
- Detailed inventory (often required in triplicate)
- Certificates of origin for high-value items
- Proof of ownership (receipts, photos)
6–4 Weeks Before: Packing & Final Confirmations
Start decluttering. International moving costs scale directly with weight and volume—every kilogram counts. Selling or donating items you won't need saves hundreds or thousands in shipping fees.
Confirm pickup dates with your mover one final time. Exchange contact numbers for your origin and destination representatives.
Arrange temporary storage if needed. Most international movers offer warehouse storage at $100–$400 per month, useful if your new home isn't ready or your shipment arrives early.
Update your address with banks, insurance companies, subscriptions, and government agencies. Some countries require address updates before arrival.
4 Weeks–Moving Day: Final Push
Have your mover conduct a final walkthrough to confirm the inventory and condition of items. Photograph everything being packed.
Ensure all documentation is bundled and easily accessible during transit. Keep customs forms, insurance documents, and your mover's contact information in a folder you carry personally—not in the shipment.
Confirm delivery details and arrange someone to be present when your shipment arrives at your destination. Receiving a shipment unattended abroad complicates customs clearance.
Pay any outstanding balance per your contract terms, typically 24–48 hours before pickup.
Frequently Asked Questions
Q: How long does international shipping typically take? Ocean freight usually takes 4–8 weeks depending on destination; air freight takes 1–3 weeks but costs 3–5 times more. Your mover will provide specific timelines based on your route and season.
Q: What items can't be shipped internationally? Hazardous materials (paint, batteries, propane), certain plants, fresh food, and firearms are universally prohibited; some countries add restrictions on used electronics or antiques. Your mover's checklist will clarify what's blocked for your destination.
Q: Do I need to purchase additional insurance beyond what the mover provides? Standard mover's liability covers minimal amounts; most customers buying valuables worth over $5,000 purchase additional "all-risk" insurance at 1–3% of shipment value.
Ready to get started? Compare quotes from vetted international movers today and lock in your move with confidence.