A written contract protects both you and your part-time nanny—it clarifies expectations, prevents misunderstandings, and creates a professional working relationship. Without one, vague agreements about hours, pay, or responsibilities can quickly lead to conflict. Here's what every part-time nanny contract should cover.
Hours and Schedule
Be specific about when your nanny works. Instead of "afternoons," write "Monday, Wednesday, Friday, 3:00 PM to 6:00 PM" or "approximately 15 hours per week." Include how much notice you'll give if you need to cancel a shift (typically 24–48 hours for part-time arrangements) and what happens if the nanny cancels last-minute.
Address flexibility too. If you occasionally need extra hours, say so—and specify whether those are paid at the standard rate or time-and-a-half. Part-time nannies often juggle multiple families, so clear scheduling prevents double-booking issues.
Compensation and Payment Terms
State the hourly rate clearly. Part-time nanny rates typically range from $16 to $25+ per hour depending on location, experience, and certifications (CPR/First Aid certification often justifies the higher end). Specify:
- Exact hourly rate and any differentials (evening premium, weekend rates)
- Payment method (direct deposit, check, cash)
- Payment frequency (weekly, bi-weekly, monthly)
- Whether paid time off applies (part-time nannies often don't get PTO, but some families offer it)
Document whether the family or nanny covers payroll taxes. If you're classified as an employer, you're responsible for withholding and matching taxes—this is legally required, not optional. Many families use services like Care.com's Household Payroll to handle this.
Duties and Responsibilities
List specific daily tasks: picking up from school, preparing snacks, homework help, light tidying of play areas, meal prep, bath time, bedtime routine, etc. Clarify what's not included—general housecleaning, laundry for the whole family, or pet care, for example.
If your nanny will drive the children anywhere, confirm that she has a valid driver's license, current auto insurance, and a clean driving record. Some families require nannies to use car seats or car seats provided by the family.
Expectations and Policies
Screen Time and Activities
Specify rules around TV, tablets, and outdoor time. Include any activities the nanny should prioritize (educational play, physical activity) and any you want to avoid.
Discipline and Safety
Define your approach to misbehavior. Will the nanny use time-outs, loss of privileges, or redirect the child? Communicate your family's values clearly.
Illness and Absences
State your policy: Can the nanny work if she has a mild cold? If a child is sick, is the nanny still paid? If the nanny is ill, what's the notice requirement?
Confidentiality
Include a clause protecting your family's privacy. The nanny shouldn't post photos on social media or discuss sensitive family matters with others.
Termination and Notice
Specify how either party can end the arrangement. Typical notice for part-time nannies is 1–2 weeks, though this varies by location and relationship length. Clarify whether either party can terminate immediately for cause (theft, neglect, etc.) and whether final pay includes unused PTO.
Emergency Contacts and Backup Care
List emergency contacts, pediatrician information, and consent for medical treatment if you're unreachable. Address what happens if you're late picking up the nanny—will she stay with the children? Will she be paid overtime?
Additional Clauses
- Background check: Confirm you've run one (or will run one) before the nanny starts
- References: Document that you've checked at least two prior employer references
- Child safety: Note any specific household rules (pool access, babysitter friends, etc.)
- Contract changes: State that any modifications must be agreed upon in writing
Frequently Asked Questions
Q: Do I need a written contract for a part-time nanny, or can we just agree verbally? A written contract is essential—it prevents misunderstandings and protects you legally if a dispute arises. Verbal agreements are difficult to enforce and leave both parties vulnerable.
Q: Should I make the contract myself or hire a lawyer? You can create one using templates or platforms like Care.com, but hiring a family law attorney ($200–500) ensures it complies with your state's employment laws and covers your specific situation.
Q: How often should I review or update the contract? Review it annually or whenever circumstances change significantly (rate increase, schedule shift, new responsibilities). Document any agreed changes in writing.
Use Mercoly to compare and find trusted part-time nanny providers in your area, then adapt one of these contract templates to fit your family's needs before bringing someone on board.