Getting multiple shipping quotes is the only way to avoid overpaying—but most quotes are missing critical details that will cost you later. Knowing what to compare beyond price takes the guesswork out of hiring a carrier.
Price Is Only One Variable
Auto shipping quotes typically range from $600 to $2,500 depending on distance, vehicle type, and service level. A $400 difference between two quotes might reflect actual service differences, not a bargain. The cheapest option often means longer pickup windows, less insurance coverage, or older equipment.
Request quotes in writing. Phone estimates are legally non-binding and frequently increase once your vehicle arrives at a terminal. Written quotes should include the exact pickup and delivery window (not just "3–7 days"), the vehicle's insured value, and any fees for expedited service.
Verify Insurance and Liability Coverage
This is where customers get burned. Standard auto shipping includes liability coverage for the carrier, but it typically caps at $0.30 per pound of vehicle damage—meaning a $20,000 car may only be covered for $600.
Ask each quote whether it includes damage waiver or additional insurance options. Premium carriers often offer full-value coverage for $200–400 extra. Confirm whether coverage applies during transit only or includes loading and unloading.
Understand the Service Type
Your quote should specify whether you're getting open transport or enclosed transport:
- Open transport: Vehicle travels on an open flatbed with 5–10 other cars. Cost-effective but exposes your vehicle to weather and road debris. Typical cost for a 1,000-mile route: $800–$1,200.
- Enclosed transport: Your vehicle travels in a covered trailer. Essential for classic cars, luxury vehicles, or high-value models. Typical cost for the same 1,000-mile route: $1,400–$2,000.
A quote that doesn't specify transport type is incomplete. Always clarify which method is included.
Check the Insurance and License Details
Legitimate carriers hold active USDOT and MC (Motor Carrier) numbers. Request these during quote gathering and verify them on the FMCSA database before booking. A missing number or invalid registration is a red flag—you may lose recourse if something goes wrong.
Similarly, confirm the insurance provider and policy number. Call the insurer directly to verify the policy is current. Scammers sometimes use names of real carriers but operate independently.
Hidden Fees That Appear on Final Invoices
Reputable quotes break down all costs upfront, but some carriers pad invoices with surprise charges:
- Fuel surcharges (typical: 3–8% when fuel prices spike)
- Terminal handling fees ($75–$150 per location)
- Pickup/delivery delays caused by vehicle inaccessibility
- Long-distance fees if your pickup or delivery address requires extra driving
The best quotes list these potential add-ons in writing, even if they don't apply to your shipment.
Timeline and Flexibility
"3–7 business days" is industry standard for ground shipping, but quotes should specify whether weekends are included and whether the carrier guarantees a specific delivery date. Expedited service (1–2 days) typically costs 30–50% more.
Ask whether your shipping date is flexible. Carriers offering discounts for flexible booking windows may save you $150–300 if you can wait an extra week.
Comparing Quotes Side by Side
Gather at least three quotes using the same details: exact pickup and delivery addresses, vehicle specifications (year, make, model, size), and desired service type. Paste each quote into a spreadsheet with columns for:
- Base transportation cost
- Insurance coverage (type and limit)
- Pickup window and estimated delivery date
- Additional fees
- Carrier USDOT number
- Contact person and phone number
This prevents comparing apples to oranges and makes red flags obvious.
Services like Mercoly let you request and compare multiple auto shipping quotes from vetted carriers in one place, saving time on individual research.
Frequently Asked Questions
Q: Can I negotiate an auto shipping quote? Yes. Most carriers have flexibility on pricing if you're flexible on timing, willing to use open transport instead of enclosed, or shipping during slower seasons (winter months tend to be cheaper). Getting written quotes gives you leverage to ask carriers to match or beat competitor pricing.
Q: What happens if my car is damaged during shipping? File a damage claim with the carrier's insurance company within the timeframe specified in your contract (usually 30 days). Take photos immediately at delivery and document all damage in writing. Full-value coverage dramatically simplifies claims; standard liability coverage rarely covers cosmetic damage.
Q: How far in advance should I book? Two to three weeks ahead is ideal for standard shipping, especially during summer months when demand peaks. Last-minute bookings (under one week) may incur rush fees or limit your carrier options, though some carriers specialize in expedited moves.
Compare auto shipping quotes today using verified provider information to lock in the best rate for your vehicle.